All competitors may withdraw, change or merge divisions themselves anytime, anyday before 9pm on Check, Change & Withdraw Day. After which it is too late to make any changes or withdraw by competitors.

RESPONSIBILITY TO CHANGE DIVISIONS

If I select "Merge Me"  The QBJJC reserves the right to adjust registrations where appropriate - it is the policy of the AFBJJ & QBJJC not to have categories with only one competitor. All one competitor categories will be abandoned.

After the Last Day to Check, Change & Withdraw, competitors who do not have anyone in their division group may be merged with another division. All athletes who remain solo in their divisions once brackets are released means had no default merges available to them, and therefore there are no matches available for that competitor. They will be withdrawn from the competition and receive a full coupon credit for entry to any future event of ours.

I realise that I may be merged into another weight, age, belt or even gender category to ensure that I have a match, and that this will be done to the next closest division available, and wave my right for a refund in this event of this occurring! However any competitor that the QBJJC is unable to be merged at their discretion is eligible to receive either a 100% refund if done before the Early Bird deadline or after this date as a coupon credit for a future event, if they selected "Merge Me" and waive their rights to a medal and points.

Competitors realise that they may be merged into another weight or age category to ensure that they have a match, and that this will be done to the next closest division available, and wave their right for a refund in the event of this occurring! However any competitor that the QBJJC is unable to merged is eligible to receive a credit for a future event.

On rare occasions competitors who are matched may be merged up to match with a single competitor category.

I also understand that the option for the QBJJC to merge divisions is only available during the matchmkaing and scheduling phase and that competitors cannot be merged after this time, nor at the competiton. 

Guideline of Merging Divisions
Kids Merges: Kids will be merged up no more than 2 weight classes and 2 ages classes. 
Juvenile Merges: Juveniles will be merged up no more than 3 weight classes. Juvenile Divisions will not be merged into Adult Divisions.
Adult Merges: Adults will be merged up no more than 2 weight classes and may also be merged into a Master Division if this is possible based on year of birth.
Master Merges: Masters will be merged up no more than 2 weight classes and may also be merged into any other age division that is possible based on their year of birth. However Brown & Black Belt No-Gi competitors registered into Masters Divisions will not be merged in Adult divisions, due to the different rules.  

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If I select "Remain & 50% Credit"I REALISE IT IS MY OWN RESPONSIBILITY TO CHANGE DIVISIONS OR WITHDRAW IF I DO NOT HAVE A MATCH!Competitors in Single Fighter Categories are responsible to choose who they compete against and can change to the division they choose. Kids/Juvenile may go up in Age & change weight, Adults/Masters may go down in Age & change weight. Or they can instead decide to stay where they are and only recieve only a 50% coupon credit & be withdrawn from the event. The choice is yours.

Competitors have up to and including the Last Day to Check, Change & Withdraw to decide, and or be refunded 100% of registration as coupon credit. If you select "Remain & 50% Credit" and do not have a match you will not be moved and if unmatched you will only recieve a 50% coupon credit.  

Remain & 50% CreditWithdraw before the Last Day to Check, Change & Withdraw deadline = 100% coupon creditRemain in a Single Competitor Division after after the the Last Day to Check, Change & Withdraw deadline = 50% coupon credit

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REFUND POLICY
Only competitors that have selected "Merge Me" and are unable to be merged after Check & Change Day will be eligible to receive a full refund (minus transaction fees) as a coupon credit. However if a competitor misses their weight or does not attend, they are not eligible for a refund.    

Any competitor that decides to withdraw from the competition prior to the Early Bird deadline, may recieve a 100% refund in their paypal account. After this date any competitor that withdraws from the comptition prior to the Check, Change & Withdraw deadline, may receive 1000% of their fee refunded as a coupon credit. Competitors seeking the entry fee re-compensation must do so before the Check, Change & Withdraw option closes or they will be unable to. No entries will be transferred or credited. There are no refunds or credits for this event, no exceptions. You will not be entitled to a refund or credit, regardless of whether or not you participate. By paying for your registration you will be put into a bracket and be called to compete on the day of competition. You will lose your first match by disqualification if you do not show up for your match, do not have an approved uniform, do not make the minimum qualification for that bracket, are required to isolate or have an injury, Covid-19 or other medical condition that will not allow you to compete. This also includes single competitor categories when your opponent/s have withdrawn from your division. This also includes divisions where all other opponents withdraw, are disqualified or absent and only one competitor remains. In this instance the single competitor will gain points to be nationally recognised, as well as team points, and be awarded the Gold Medal on the podium, and declared the winner.

Choose your divisions carefully. Competitors cannot withdraw from a single division. The only current option is for competitors to withdraw from the entire competition and then re-enter at the price on the date of the new registration.   

Here is a link that explains how to cancel your registration and claim your refund. https://support.smoothcomp.com/article/68-i-want-to-cancel-my-registration-how-can-i-do-that

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DIVISION CHANGES
Division changes may be made online through smoothcomp. This must be completed on or before the Check & Change Day. Competitors can ONLY change their Age, Weight & Belt within a division and cannot swap between divisions - eg. Gi to Nogi, weight class to Absolute, or No Subs Kids Gi to Kids Gi. Competitors who are from the same team that may be matched or merged, once registration has closed will not be eligible for a refund and will be unable to have their division changed. If competitors in this situation do not compete they will be disqualified and will not receive medals, ranking & team points as well as any gifts or awards associated with that division.

Here is a link that explains how to change divisions. https://support.smoothcomp.com/article/89-how-to-change-weightclass-or-cancel